Want it done for you? Answer a few questions and get the official CRA forms filled in and signed, free.
What you need from each new hire
- The federal TD1 for 2026.
- The provincial or territorial TD1 for the province where they work (where they live, for pensioners), if their federal claim is more than $16,452 or they claim provincial amounts beyond the basic one.
- In Quebec, the federal TD1 and Revenu Québec's TP-1015.3-V.
If an employee doesn't give you a TD1, deduct tax as if they claim only the basic personal amount.
What to do with the forms
- Use the total claim amounts in your payroll software, or in the CRA's Payroll Deductions Online Calculator, to set tax deductions.
- Keep the forms with your payroll records. You don't send them to the CRA.
- Completed TD1s contain a SIN and are marked “Protected B”. Store them securely.
- Ask for a new TD1 when an employee's situation changes, and remind staff in January that the amounts change each year.
Send this to your new hires
Copy this into your onboarding email or new-hire checklist:
Please fill out your 2026 TD1 tax forms before your first pay. It takes about five minutes: go to https://easytd1.ca, answer the questions, sign, and email the forms back to me. It's free, and your information stays on your device.
Add Easy TD1 to your onboarding page
Bookkeepers, payroll providers, HR teams and settlement agencies are welcome to link to Easy TD1. Copy this HTML:
<a href="https://easytd1.ca/">Fill out your TD1 online, free (Easy TD1)</a>Or link straight to a province, for example https://easytd1.ca/td1on/ for Ontario or https://easytd1.ca/td1bc/ for British Columbia.
Why employees like it
- Plain-language questions instead of a two-page form.
- It catches the common mistakes, like claiming credits at two jobs.
- The output is the CRA's own fillable PDF, signed, so it looks exactly like what you'd get from canada.ca.
- Nothing is uploaded: the forms are filled in the employee's browser.
Frequently asked questions
Do employers send TD1 forms to the CRA?
No. Keep them with your payroll records and use them to set tax deductions.
What if a new employee doesn't fill out a TD1?
Deduct tax as if they claim only the basic personal amount, federally and provincially.
Is a TD1 signed on a phone valid?
Easy TD1 adds the employee's drawn signature to the CRA's official PDF. Many employers accept electronically signed TD1s; check your own policy if you require a wet signature.
Does Easy TD1 keep copies of my employees' forms?
No. The forms are filled in the employee's browser and nothing is uploaded or stored.